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Shahrad Rezaei Tehrani |
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Chapter 5 - Working with Files Program windows work in exactly the same way as any other window. They have the same control buttons and also contain menus. In the following exercises, you'll see this for yourself. To get started, lets start a program - the Notepad: a small word processor Do this: Move your pointer onto the Start Menu. Click the left mouse button. Move the mouse up the menu to Programs. Enter the Submenu for Programs by moving the pointer out to the right Drag to the Accessories folder. Drag to Notepad. Click the left mouse button to choose the Notepad.
Shrinking program windows to the Taskbar If you want to clear the Desktop of program windows without closing them, you can shrink them onto the Taskbar. Do this: Move your pointer to the upper right corner of the Notepad window. Click
on the first button in the row of three. The program will now shrink onto the Taskbar. Each time that you open a program, a new button will appear in the Taskbar. By clicking on the different buttons, you can change the program you are working with. The button brings the program to the front of your Desktop. Use these buttons to switch between programs.
To open a program after shrinking it onto the Taskbar Do this: Move the pointer to the Taskbar. Move it over the button named "Notepad". Click the left mouse button once. The window will open up at the front of the Desktop.
Scrolling around in a program window When you open a program, it's sometimes too small to display all the icons inside it. To view all the icons, use the Scroll Bars. Move the pointer over the left/right or up/down arrow. Click and hold down the left mouse button. When the window has moved to what you want to see, release the left mouse button.
A Scroll Bar Enlarging a program window to full screen Do this: Move your pointer to the upper right corner of the Notepad program. Click
on the second button in the group. The window will now enlarge to fill the whole screen.
Typing in the Notepad Do this: Type your name and address into the Notepad. Press the Enter key.
Exiting a program window Do this: Move your pointer to the upper right corner of the Notepad window. Click
on the third button in the row of three. The program will now close. If you make some changes to the Notepad (like the information we just typed in), Windows 95 will open a Dialog box. It will contain three buttons:
Yes - Allows you to save your work No - Closes the program (the Notepad) and ddiscards your work. Cancel - Returns you to the Notepad without cloosing or saving your work. (If you accidentally press the Close button this is the way to get pack to your program without losing your work.) If you click Yes, a new window will appear titled "Save As". Follow the instructions to learn how to save your work.
Saving your Work Disks, drives and directories. All computers that run Windows 95 have two main places to store information. The first is the Hard drive (C:) and the second is the Floppy 31/2 Floppy (A:). The computer stores each lot of information as a file on either the C: or A: drive depending on which you choose. When you need to use it again, you can open it by double clicking on its icon or from inside a program. If you'd like to know how much space is on your disk you need to display its properties. To use a floppy disk for the first time it is sometimes necessary to format it. Floppy Disks The small disks which are used in most computers are known as "Floppies". Each floppy can store 1.44 Megabytes of information. That's almost the same as a 300 pages of writing! The Save As: box To help you to save your work, the computer opens a special box. In it you'll find places where you can choose where to save, what to save your file as and what name to give it. Where to Save To choose where you're going to save your work, you need to use the Save in: drop-down list.
Do this: Move the pointer over the arrow next to the Save in: drop-down list. Left click.
If you want to save onto your hard disk: Do this: Scroll up to Hard drive (C:). Left click.
If you want to save on a floppy disk: Do this: Scroll up to 3 1/2 Floppy (A:). Left click.
Naming your File In Windows 95, your files and folders can have names up to 256 characters (letters, etc.) long. Now you can call your work anything you want. For example, if you typed a letter to Mum on 28th of February 1998, you might call it "letter - Mum Feb98". There are some characters that you can't use, and these are: \ / : * ? " < > The computer will tell you if you have typed in a character which you can't use. "Untitled" is already in the File name: box so you need to change the name to something you will remember. Because the word is selected (has a coloured box around it), all you need to do is type the name you want and it will appear in the File name: box. Do this: Click in the File name: box. This will select it. Type this title into the File name: box - "My first note". Click on the Save button. This will save your work and exit the Notepad. Note: These instructions work in most Windows 95 programs.
Opening a second program Do this: Left click on the Start Menu. Drag to Programs:Accessories:Calculator. Left click on Calculator.
Switching between open programs Method 1 - using the Taskbar. Move the pointer to the Taskbar. Click on the button of the program you want to use. The program window will move to the front and becomes the active window. You can now work on that program Method 2 - using the mouse. Move the pointer over the program window that you want to use. Left click on the window. This only works if you can see the window of the program you need to use.
Do this: Click on the Notepad button on the Taskbar. The Notepad will come to the front. Click on the Calculator button on the Taskbar. The Calculator will come to the front. Do this: Close the Notepad and the Calculator. Do not save. Chapter Test Answer these questions. 1. Why are keyboard alternatives useful? 2. How do you operate the menu which allows you to arrange icons? 3. What do you click on to close a window? 4. How do you use the scroll bars? 5. Name the parts of the window on the diagram below.
6. What is a window? 7. How can you tell if a menu command is disabled? 8. Name 3 types of dialog boxes. 9. What does Alt + F4 do? 10. Is it possible to arrange my icons by age? 11. If so, how? |
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This page was last updated on 04-Mar-2002.
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